It’s crucial to go in this order because each new conditional formatting rule you create goes at the top of the list. Continue in order with each range, from smallest to largest. Then define a rule for values greater than or equal to 60 to be pink. A value can’t fall between 60-69 and 70-79 at the same time.Īnother way to build the rules is to define a rule for values greater than 0 to be red. That way, each rule is mutually exclusive. The best way to accomplish this is to use Home, Conditional Formatting, Highlight Cells Rules, Between.
For example, values of 90-100 would be green, 80-89 would be orange, 70-79 would be yellow, 60-69 would be pink, and everything else would be red. Now let’s say you wanted to color code based on ranges of values. Repeat steps 2 through 6 for the remaining rules, changing the 1 in step 4 to the other values. Click OK until all of the dialog boxes are closed.ħ. Click the Format… button and choose a color.Ħ. Choose “Use a formula to determine which cells to highlight.”ĥ. On the Home tab, select Conditional Formatting, New Rule.ģ. Select the entire range of data (A4:D27).Ģ. Use the following steps to get the results in Figure 2:ġ. Thus, for the data set, the formula of =$D4=1 would be used to find items that should be green. The reference to row 4 needs to be relative with no dollar sign. You need to write a formula where the reference to column D is marked as absolute by using a single dollar sign. In the sample spreadsheet, the first row with data is in row 4, and the status code is in column D. This is possible using a formula-based condition. Rather than highlighting only the status cell, you might want to highlight the entire row. To review the rules, go to Home, Conditional Formatting, Manage Rules. Repeat steps 2 through 6 for each of the four remaining colors, changing the 1 in step 3 to the other values. After choosing a color, click OK in each of the three open dialog boxes in order to return to Excel.ħ. But if none of those colors are the exact right shade, you can use the Custom tab to choose from 16.7 million colors.Ħ. This offers 163 colors, including many shades of popular colors such as red, orange, yellow, blue, and green. For a reliable palette of colors, click More Colors. The 60 available colors have changed with each version of Excel and will change based on the theme used for the document. But to change the fill color of the cell, go to the Fill tab.ĥ. You could use this tab to change the color of the numbers in the cell. The Format Cells dialog opens on the Font tab. Open the dropdown and choose Custom Format…Ĥ. In the Equal To dialog box, type a 1 in the left box. On the Home tab, select Conditional Formatting, Highlight Cells Rules, Equal To…ģ. Select the cells with the status codes.Ģ. Here are the steps to get the results shown:ġ. He was also very specific about which shades of blue and green needed to be used. Items with a status of 1 should be green, 2 should be blue, 3 yellow, 4 orange, and 5 red. The attendee had a worksheet with a status code in column D that contains possible values of 1 through 5.
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